- Organize your workspace
Take a look at your workspace. Can anyone see you over that small mountain of papers? Do you really need that “Bang Head Here” paddle ball set? Take a few minutes at the beginning of each day to get your workspace in order, that will set the tone for the rest of your day. You can also take a few minutes before you leave the office at night to organize for the next day. Put your paperwork in its place – do you have a system to store your paperwork with a weekly review to get rid of junk? Use your technology wisely. Store information like phone numbers and addresses in your phone or computer. You can use apps like Dropbox, Depolaunch or the Cady Reporting repository to keep all of your documents at your fingertips and readily accessible. With a clear and organized workspace, you can have a productive day.
- Organize your time
To keep your time at the office (or really anywhere) organized you first have to identify your goals. What tasks do you need to have done? What tasks would you like to have done? Once all of your goals are identified, get your priorities in order! Which are more important, most time sensitive? Block out time for each of your orders of business according to how long you think they will take. Add a little bit of time to each time block to make sure you get everything accomplished.
- Organize your mind
It is nearly impossible in today’s day and age, but to the best of your ability try not to multi-task. When you block out your time for a task, only work on that task until it is complete. Many people find it is easier to concentrate using the Pomodoro Technique. The Pomodoro Technique uses a timer to break down work into intervals, traditionally 25 minutes or work, and then a 5 minute break. During your 25 minutes of work, only work on the task at hand. If a distraction pops into your head, write it down but immediately get back on task. After every 4 intervals take a longer break, usually 15-30 minutes and then go back to the beginning of the timing and start again. To learn more about this technique, click here.
With an organized workspace, schedule and mind you can stay on point and accomplish more than ever.
This article was written by Michelle Cady-Cook. She is the Director of Marketing and part owner of Cady Reporting (a WBENC company). She is a sustaining member of the Cleveland Association of Paralegal and is currently serving as Chair of the Cleveland Metropolitan Bar Association Green Initiative Committee and Chair of the Follow Up Committee for the National Network of Reporting Companies (NNRC). She has been officially involved in the legal community for over 10 years. Within the framework of Cady Reporting Services, she partners with locally owned court reporting firms across the country to continually improve the practice of litigation.
Cady Reporting Services is located at 1468 W. 9th St. Cleveland, OH 44113. Our court reporters and videographers personally serve the state of Ohio, and we daily schedule court reporters and other litigation support services through our partners in the NNRC. The National Network of Reporting Companies is your personal connection to coverage wherever and whenever you need it.